Run a calmer practice.
More time for care, less for paperwork.
Billing, scheduling, compliance, staffing, and family engagement, one unified platform built for the way ABA clinics actually run.
Sound Familiar?
The problems every clinic owner knows too well.
You didn't open a clinic to fight insurance companies, chase down missing session notes, or build spreadsheets. Here's how Miravio gives you your time back.
Billing takes weeks, not days
Manual claims, denied resubmissions, and chasing payments eat up staff hours every week.
Session data flows into clean, scrubbed, claims-ready billing, with eligibility captured at intake and every denial tracked to resolution.
You can't see what's actually happening
Utilization rates, cancellations, and revenue are scattered across spreadsheets and disconnected tools.
A single operations dashboard shows live KPIs across all locations. No more end-of-month surprises.
Leads fall through the cracks
Intake inquiries arrive via phone, email, and web forms. Without a system, families wait and move on.
Built-in CRM tracks every lead from first contact to enrolled client with automated follow-up reminders.
Scaling means more chaos
Adding a second location or 10 more therapists multiplies the complexity of scheduling, credentialing, and oversight.
Multi-location management, centralized scheduling, and role-based permissions scale effortlessly with your growth.
Operations Intelligence
A dashboard built for clinic owners, not IT departments.
Three tiers of insight, from today's urgent items to long-term business intelligence. See what matters at the level of detail you need right now.
Three-Tier Dashboard
Tier 1: Today's operations at a glance. Tier 2: Clinic-wide KPIs and family overview. Tier 3: Deep intelligence tabs for revenue, staffing, and alerts.
Live Utilization Tracking
See authorized vs. used hours per client in real time. Catch underutilization before it becomes lost revenue.
Cancellation Intelligence
Track cancellation patterns by therapist, client, day-of-week, and reason. Identify systemic issues before they compound.
Staff Performance Scorecards
Billable hours, data fidelity, session completion rates, and credential expiration tracking for every team member.
Revenue Forecasting
Project monthly revenue based on scheduled sessions, authorization balances, and historical collection rates.
Operational Alerts
Automated alerts for expiring authorizations, credential lapses, unsigned notes, and scheduling conflicts.
Revenue Cycle Management
From session to payment in days, not weeks.
Most ABA clinics leave money on the table: denied claims that never get resubmitted, expired authorizations nobody noticed, and billing staff buried in manual data entry. Miravio keeps the whole revenue cycle visible and clean, from eligibility at intake to claims-ready billing and denial follow-through.
Miravio scrubs every claim before it goes out, tracks denials with appeal deadlines, and keeps an append-only status history for every submission, so fewer claims bounce and nothing falls through the cracks.
Eligibility Workflows
Capture coverage and authorization details at intake. Catch authorization gaps before they become denials.
Claims-Ready Billing
Session data flows directly into clean, scrubbed claims. No manual entry, no copy-paste errors.
Payment Reconciliation
Post remittance details against claims and see payments, adjustments, and write-offs in one ledger.
Denial Management
Flagged denials with reason codes and one-click resubmission. Track appeal status across your entire book of business.
Prior Authorization Tracking
Centralized dashboard for all active authorizations. Automatic alerts 30 days before expiration.
Revenue Reporting
Monthly collections, aging receivables, payer mix analysis, and per-therapist revenue breakdowns.
Smart Scheduling
Scheduling that prevents problems, not just tracks them.
Authorization-aware scheduling means you'll never accidentally exceed approved hours. Conflict detection means double-bookings are impossible. And automatic parent notifications mean fewer no-shows.
- Drag-and-drop scheduling with conflict detection
- Authorization-aware session limits
- Automatic parent notification on schedule changes
- Recurring session templates with exception handling
- Therapist availability and PTO management
- Multi-location room and resource booking
CRM & Intake Pipeline
Never lose another lead.
Track every prospective family from first contact to enrolled client. Automated reminders, pipeline visibility, and seamless handoff to the clinical team.
Inquiry
Capture leads from web forms, phone calls, and referrals in one place.
Screening
Track initial assessments, insurance verification, and waitlist position.
Onboarding
Manage consent forms, initial evaluations, and therapist assignments.
Active Client
Seamless handoff to the clinical team with full intake history preserved.
Multi-Location
One dashboard, all your locations.
Whether you have 2 locations or 20, Miravio gives you a unified command center while maintaining location-specific data isolation, scheduling, and permissions.
Unified KPIs
See aggregate metrics or drill into individual locations. Revenue, utilization, and cancellation rates at every level.
Location-Aware Permissions
A site admin at Location A can't access Location B's data. Owners see everything. Permissions match reality.
Cross-Location Staff
Therapists who float between locations see their full schedule. No switching between accounts or apps.
Per-Location Scheduling
Each location has its own rooms, resources, and availability settings. No conflicts across sites.
Downtown Clinic
On trackNorth Campus
On trackWest Side (New)
Ramping upYour Competitive Edge
The parent portal families actually want to use.
Parent engagement isn't just good clinical practice. It's a business differentiator. Families who feel connected to their child's therapy stay longer, refer more, and have better outcomes. Miravio gives your clinic a parent experience no competitor can match.
- Daily progress updates translated from clinical data into plain language
- Secure direct messaging with the entire care team
- Guided at-home strategy resources aligned with current therapy goals
- Families keep continuity of data, and they choose you for the care, not the lock-in
Compliance & Security
Built for healthcare from day one.
Not a generic SaaS with a HIPAA bolt-on. Every feature, permission model, and data flow was designed with healthcare compliance as a first principle.
Built for HIPAA
Encrypted data at rest and in transit, role-based access, and comprehensive audit logging, with a Business Associate Agreement executed with each clinic before it onboards client data.
Role-Based Access
9 distinct roles with 76 granular permissions. Every team member sees exactly what they need, nothing more.
Audit Trail
Every data access, modification, and export is logged with user, timestamp, and IP. Always audit-ready.
Session Note Signatures
Enforce signature workflows for session notes. BCBAs co-sign RBT notes with timestamps and credential verification.
Data Encryption
AES-256 encryption at rest, TLS in transit. PHI is protected at every layer of the stack.
SOC 2 Infrastructure
Miravio runs on Supabase, whose infrastructure is independently audited and SOC 2 Type 2 compliant.
The Impact
What changes when you switch to Miravio.
Implementation
Go live in under two weeks.
We handle the hard parts: data migration, configuration, and training. You keep running your clinic while we get everything ready.
Discovery & Setup
We map your current workflows, configure your locations, payer list, and permission structure. Your dedicated onboarding specialist handles all the setup.
Data Migration
Client roster, authorization data, and historical records imported from your existing system. You validate everything before we flip the switch.
Team Training
Role-specific training sessions for owners, admins, BCBAs, and RBTs. Recorded sessions available for future hires.
Go Live & Support
Launch with dedicated support for the first 30 days. Your onboarding specialist stays with you through the transition.
FAQ
Questions clinic owners ask.
How long does onboarding take for a multi-location clinic?
Most multi-location clinics are fully operational within 2 weeks. We handle data migration from your existing system, set up each location, configure your payer list, import your client roster, and train your team. Single-location clinics typically go live in under a week.
Can I migrate data from CentralReach, Catalyst, or other ABA platforms?
Yes. We have migration tooling for the major ABA practice management systems. Client demographics, authorization data, and historical session records can be imported. We work with your team to validate the migration before you go live.
How does billing work with different insurance payers?
Miravio models all major ABA-relevant payers. Intake captures eligibility and authorization details, session data flows into clean scrubbed claims, and denials are tracked with reason codes through appeal. Direct clearinghouse connections are rolling out with our pilot clinics. Each payer's specific requirements are configured during onboarding.
What happens if a therapist leaves and a new one takes over a caseload?
Caseload reassignment is a single action. The new therapist immediately sees the full client history, active programs, and upcoming schedule. Parent portal access continues uninterrupted. The departing therapist's access is revoked instantly.
Do parents pay for access?
Never. The parent portal is completely free. When your clinic invites a parent, they get full access to their child's progress, messaging, and at-home resources at no cost. This is a core product principle, not a pricing tier.
Can I control what parents see?
Parents see daily progress summaries, session completion status, and program goals in plain language. They do not see raw clinical notes, internal staff communications, or billing details. The parent view is designed to keep families informed and engaged without overwhelming them.
How does multi-location management work?
Each location has its own scheduling, room management, and operational metrics. The owner dashboard aggregates across all locations for a unified view. Staff can be assigned to one or multiple locations. Permissions are location-aware: a site admin at Location A doesn't see Location B's data.
Is there an API for custom integrations?
Yes. Miravio provides a REST API for integrating with your existing systems: HR platforms, accounting software, or custom reporting tools. API access is available on all clinic plans with rate-limited endpoints and full authentication.
Ready to run your clinic like a real business?
See how Miravio transforms your operations, billing, and family engagement. Try the full product free for 14 days, no credit card needed.
Free migration from your existing platform. Dedicated onboarding specialist included.